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How to install and use Zoom efficiently

With millions of people around the world being forced to stay at home in an attempt to stop the spread of COVID-19, many have turned to using Zoom to stay in touch with loved ones, hold trivia nights, birthday parties, and simply to work. Zoom has come out as the number one choice for people around the globe thanks to intense separation measures in our new social distancing culture.

It’s safe to say that Zoom is on the rise, topping the app charts and seeing a rise in daily users hit around 200 million, this video conference software is what the world needs right now during these hard times. If you need a fast and convenient tool to keep work flowing, or simply catch up with family, we can help you download and discover Zoom.

What is Zoom?

Zoom is a cloud-based video conferencing software that lets you host virtual one-on-one or group meetings easily. It shares similarities with FaceTime, Google Hangouts and Skype, and can be used without an account for users although the host must have an account which are free to create. Zoom stands superior to the rest with its powerful audio and video features, but most importantly 40 minutes or less for free with a limit to 100 participants per call.

Why use Zoom?

Not only do you get 40 minutes for free for up to 100 participants, but Zoom offers a range of interesting and vital business benefits as to why it should be your choice when it comes to video conferencing. You can host an unlimited number of one-on-one meetings, hold group video conferences for up to 500 participants with a paid account, and most notably, screen share your computer screen with the other participants.

How to download Zoom?

For PC

1. Open up your internet browser and navigate to the Zoom website by entering zoom.us into the address bar.

2. Scroll down to the bottom of the page and click “Download” in the footer of the web page.

3. Once you’re on the Download Center page, click “Download” under the “Zoom Client for Meetings” section.

4. The Zoom app will then begin downloading. You should then click on the .exe file to begin the installation process.

Once installed, you will need to log into your Zoom account, or you can create a free account via the Zoom website if you don’t already have one. We will talk you through how to do this.

For Android devices

[appbox googleplay id=us.zoom.videomeetings ]

For iOS devices

[appbox appstore id546505307 ]

How do I create a Zoom account?

1. You can create a free account by visiting zoom.us/signup, or by returning to the Zoom homepage and selecting “Sign Up, It’s Free” within the top right corner.

2. Please enter your date of birth, then sign up by either using your email address, or you can use the options below. These options include, SSO, Google, or Facebook.

3. If you entered an email, Zoom will send an activation email to that address. Click the “Activate Account” button within the email or copy and paste the activation URL into your browser to activate your account.

4. On the page that opens up within your web browser, you’ll next be asked if you’re signing up on behalf of a school. Assuming you aren’t, click the “No” button and then click “Continue.”

5. On the next page, enter your first name, surname and password.

6. On the next page, you can invite other people to create a free Zoom account via email, but you can skip this step if you want.

7. Next, you’ll be given a link to your personal meeting URL and will have the option “Start Meeting Now” to start a test meeting. If you copy that URL into your browser, or click that orange button, you should be prompted to download the Zoom desktop app. Follow the prompts to install the app.

8. Once the installing of the Zoom app is complete, you will see the options “Join a Meeting” or “Sign In.” To start your test meeting, click “Sign In.”

9. Please now sign in to your account. If you registered using the “Sign in with Google” or “Sign in with Facebook” options, then click those buttons here and follow the prompts.

10. Once you’re logged in, ensure you are on the “Home” tab, and then select the “New Meeting” option and your meeting will start.

How to use Zoom efficiently?

1. Open up your browser and head to Zoom.us. Once you’ve logged into your account, click on “My Account” to bring you to your account details. If you’re using the Zoom desktop app, you have to sign in via the login options on screen once you’ve opened up the app.

2. You can schedule, join, or host a meeting at the top of the screen. Click on any of these three options and follow the prompts to set up or join a video conference. To join a call, you’ll need the Meeting ID or name, and possibly a password if the host has set one. The “Home” tab gives you the option to start a new meeting, join a current call, schedule a future event, or share your screen. In “General” you can also find “View More Settings” at the bottom, which will open your profile online for complete access to your Zoom account.

3. On the left-hand side, you’ll find a variety of options, including “Profile”. This is where you can change your profile picture, edit your email or password, and make other changes in this settings section. You’ll also find the option to sign out of Zoom on all of your devices at the bottom of this page.

4. The “Chat” tab keeps track of any conversations you have between contacts. You can star or favourite conversations for easy access, or have a look through recent conversations. You’ll also find “Contact Requests” if anyone has requested to become a contact. Additionally, any shared files between contacts will appear in the “Files” section.

5. The “Meetings” tab shows a summary of any upcoming meetings, neatly organized by date. You can also toggle between upcoming and recorded meetings at the top, or schedule a new meeting. Click on any pre-existing meeting to view options to start it early, copy the invitation, edit, or delete it. You can also click to show the meeting invitation sent to any participants that you have invited.

6. Other tabs on the left-hand side include recordings, settings, and webinars. The webinar feature can only be enabled if you pay for an account, and recordings will direct you to enable the feature for you and the participants within your meeting.

7. The “Contacts” tab keeps track of the colleagues and classmates that you add to the platform. View contact information by browsing through the left-hand categories: starred, external, and cloud contacts. You can also click to view any channels, which are groups of contacts to help organize your activities.

8. You’ll also find more advanced settings towards the bottom of the page. Under “Billing”, you can upgrade to a paid account, or manage your payment information if you’ve already upgraded to Pro, Business, or Enterprise.

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